Now we’re getting to the pointy end of things on our ‘Roadmap to success’ for commercial projects. The hard yards have been done in preparation, giving you a much better chance of a smooth construction phase.

This month, in Step 9 on our Roadmap, we look at how to keep an eye on things once building actually starts.

 

STEP 9: THE START OF CONSTRUCTION

This is the exciting part, when construction commences. But don’t be tempted to think you can walk away now — your input is still needed. Follow these tips to keep on top of the process, stay informed and ensure you get the best outcomes.

Manage the builder, not their tradespeople

Manage the builder rather than their tradespeople. It is the builder’s job to meet any requirements you have. Remember, their employees or subcontractors may not be aware of any discussions you’ve had with the builder.

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Variations

While no one likes any nasty surprises, some variations may be unavoidable due to unforeseen circumstances or last-minute changes or adjustments. If your builder presents you with a variation, ask yourself, “Was it excluded from the quote? Is it reasonable to think the builder was unaware circumstances necessitating the variation when quoting?”

You should be made aware of any variation before any varied works commence. You should approve or reject any variation requests quickly to avoid blowing out construction timelines. You are entitled to ask for justification of costs if you have doubt.

Don’t forget variations work both ways. For example, a variation can reduce costs because it was determined part of the initial scope was not required.

Check on progress

Regularly check the progress of the work yourself against the construction schedule or program you were originally given by the builder. We recommend you take photos for your own future reference as part of this process. Things don’t always go to plan and it is common to update the program as works evolve. Your aim here is to not move the finishing date — work with the builder to achieve this.

Request progress reports

Keep communication open and progress on track by requesting a weekly progress report from the builder. The report should include photos, any new issues they have encountered, outstanding issues, progress updates and their plans for the following week. Depending on your involvement with stakeholders, this may provide the perfect report to forward onto them to keep them up to speed.

Keep your own records

The builder may be delayed by inclement weather or delays caused by you. Often, the builder can claim a time extension for these and any associated costs with the extension. Keep records on anything that may delay the builder so you can cross-reference any claim.

Just ask!

If you have any concerns or questions about the construction or its progress, don’t be afraid to ask for more information or clarification. A good builder will be more than happy to answer your questions. That common cliché really holds true here — communication is key.

Next month, we’ll give you some tips on how to manage your project finances over the project’s lifetime. In the meantime, if you have any questions, we’re here to help.

You can find us at:

Head Office (AU)
7/121 Newmarket Road
Windsor QLD 4030
www.core4service.com.au
hello@core4service.com
1300 267 333